SodalisAR Terms of Service

Last modified May 20, 2021. Effective Date: June 1, 2021.

1.0 Introduction

Thanks for using Sodalis Asset Register (‘SodalisAR’). It is a service provided by Sodalis Partners Limited (‘Sodalis’, ‘we’ or ‘us’), with registered office: House Number B4, Manet Gardens, Spintex Road, Baatsona, Accra, Ghana.

SodalisAR is an online portal through which details of your personal assets are kept safe, in trust for your Next of Kin who will only have access to this information upon your demise. This online service enables you to conveniently create and continuously update a personal asset logbook in a secure manner without the need to inform your Next of Kin about them whiles you are still alive, because they will be issued with an Asset Report upon your demise.

These SodalisAR Terms of Service (which we refer to as the ‘Terms’) cover your use of and access to SodalisAR and your content in SodalisAR. Our Privacy Policy explains how we collect and use your information. It also explains your responsibilities when using our Service.

Your use of SodalisAR requires that you agree to the Terms. Please read them carefully. If you do not understand the Terms, or do not accept any part of them, then you should not use SodalisAR.

2.0 Your Use of SodalisAR

2.1 Age Restrictions: In order to use SodalisAR you must be 18 years of age or older. If you are under 18 years of age, you must have your parent or legal guardian’s permission to use SodalisAR and to accept the Terms. If you are less than 18 years old, your acceptance of the Terms and subsequent patronage of the service of SodalisAR will be taken to mean that you did so under the guidance and with permission from your parent or legal guardian.

2.2 Subscription Terms: SodalisAR is a paid service. During sign-up/registration, you are required to choose and subscribe to a service package and pay the associated subscription fees (in Ghana Cedis) online using a secure payment platform (Paystack). Without paying the required fees in full, you will not be able to have your SodalisAR account completely set-up and accessible. Your subscription is only valid for a specified period depending on the service package subscribed to. You will be required to renew the subscription periodically by paying the required fees, in order to continue to access your SodalisAR account. Sodalis reserves the right to revise the subscription fees periodically. Your account is only subject to such revisions subsequent to its effective date and during the renewal of your subscription.

 2.3 Your SodalisAR Account: You will need a valid email address and active mobile phone number in order to use SodalisAR. To protect your SodalisAR account, you are required to keep your password confidential. You are solely responsible for any form of activities linked to your SodalisAR account. Try not to reuse your SodalisAR account password on third-party applications. If you learn of any unauthorized use of your password or SodalisAR account at any point in time, change your password immediately and report the incidence to us via email (customerservice@sodalisAR.com).

2.4 Your Conduct: Do not misuse SodalisAR. You may use it only as permitted by law, including applicable export and re-export control laws and regulations, to the extent that there are any such laws. You are responsible for your conduct and your content stored in SodalisAR, and you must comply with our other policies. We may review your conduct and content in SodalisAR for compliance with the Terms. SodalisAR is accessible on mobile devices. Do not use it in a way that distracts you and prevents you from obeying traffic or safety laws.

2.5 Your Content: SodalisAR allows you to upload a profile picture displaying your face, a copy of your valid ID card (passport, driving license, national ID, Voters’ ID, etc.) and type in details of your personal assets and contact details of you and you Next of Kin. You retain ownership of all of these to the extent that they are legally yours. In short, what belongs to you stays yours. However, Sodalis reserve the right to use them in service of you. You can find more information about how Sodalis uses and stores content in our Privacy Policy. If you submit feedback or suggestions about SodalisAR, we may use your feedback or suggestions without obligation to you. 

2.6 Announcements: In connection with your use of SodalisAR, we may send you service announcements, administrative messages, and other information. You may opt out of some of those communications.

3.0 Privacy Protection

SodalisAR Privacy Policy explains how we treat your personal data and protect your privacy when you use our service. By using SodalisAR, you agree that we can use such data in accordance with our privacy policies.

4.0 About the Software in our Services

4.1 Client Software: SodalisAR is an online software application (‘software’) accessible on https://www.sodalisAR.com via internet browsers. We give you a personal, worldwide, royalty-free, non-assignable and non-exclusive license to use the software provided to you by Sodalis as part of SodalisAR. This license is for the sole purpose of enabling you to use and enjoy the benefit of our service, in the manner permitted by these Terms. You may not reverse engineer or attempt to extract the source code of the software, nor may you copy, modify, distribute, sell, or lease any part of the software, unless laws prohibit those restrictions or you have our written permission. 

5.0 Modifying and Terminating SodalisAR

5.1 Changes to SodalisAR: We are constantly changing and improving SodalisAR. We may make performance or security improvements, change functionalities or features, or make changes to comply with law or to prevent illegal activities on, or abuse of, our systems. We will provide notice of material changes to SodalisAR that we reasonably believe will adversely impact your use of SodalisAR. However, there are times when we will need to make changes to SodalisAR without giving prior notice. These will be limited to instances where we need to take action to ensure the security and operability of the service, prevent abuse or where we must act to meet legal requirements, or resolve service issues.

5.2 Suspension and Termination: You can stop using SodalisAR at any time, although we will be sorry to see you go. By doing so, you forfeit the subscription fees already paid by you. We may also suspend or permanently disable your access to SodalisAR if you materially or repeatedly violate our Terms, or decline to pay the fees required for beginning or renewing your subscription. We will give you prior notice of us suspending or disabling your access to SodalisAR. However, we may suspend or disable your access to SodalisAR without notice if you are using SodalisAR in a manner that could cause us legal liability or disrupt other users’ ability to access and use SodalisAR. 

5.3 Discontinuation of SodalisAR: If we decide to discontinue SodalisAR, we will give you at least 90 days’ prior notice. During this notice period, we will prorate your already paid subscription fees and refund that for the remainder of your subscription period. You will also have the opportunity to download Your Asset report and keep in a safe and secure place. If we are unable to establish contact with you, we will reach out to your Next of Kin for confirmation of your whereabouts, and possibly initiate claims proceedings, as contained in our ‘How it Works’ page. After the end of this 90-day period you will not be able to access your SodalisAR account.

6.0 Our Warranties and Disclaimers

We provide SodalisAR with a reasonable level of skill and care and we hope that you will enjoy using it. But there are certain things that we do not promise about SodalisAR. Other than as expressly stated, we do not make any commitments about the specific functionality available through SodalisAR, its reliability, availability, or ability to meet all your needs.

Also be guided by the fact that the Asset Report does not amount to a Will. It only indicates the availability and whereabouts of your personal assets as entered by you. Upon receipt of your Asset Report, the Next of Kin would be required to surrender the Asset Report to the Administrator of your estate to assist in tracing and recovering your assets for the purposes of inheritance. We are therefore, unable to guarantee that your Next of Kin or Administrator of your estates will locate and retrieve all the assets on your Asset Report. We are also unable to guarantee the presence of the assets you enter, as the integrity of the information provided depends solely on you, and the integrity of the institution with which the said asset(s) are reported to be kept at, as would be contained in your Asset Report.

However hard we may try to contact and locate your Next of Kin, we are also unable to guarantee that contact with your Next of Kin will be established if the contact details you enter into SodalisAR are not accurate, outdated or entirely erroneous. 

7.0 Liability for SodalisAR

Sodalis and its suppliers and distributors are not responsible or liable for:

(a) losses that were not caused by our breach of these Terms;

(b) any loss or damage that was not, at the time the relevant contract with you was formed, a reasonably foreseeable consequence of Sodalis breaching the Terms; or

(c) losses relating to any business of yours including lost profits, revenues, opportunity or data.

(d) inability to retrieve the assets with the information provided by you during your use of SodalisAR.

The total liability of Sodalis, and its suppliers and distributors, for any claims under these terms, including for any implied warranties, is limited to the amount you paid us to use the services. Nothing in these terms is intended to exclude or limit the liability of Sodalis and its suppliers and distributors for death or personal injury, fraud, fraudulent misrepresentation or any liability that cannot be excluded by law.

8.0 Laws Governing the Terms.

All claims arising out of, or relating to these Terms or SodalisAR will be litigated exclusively in the courts of the Republic of Ghana, and you and Sodalis consent to personal jurisdiction in those courts.

9.0 About these Terms

We may modify these Terms or any additional terms that apply to SodalisAR, for example: to reflect changes to SodalisAR or to the law, custom, or political or economic policy; or in response to guidelines issued by regulators or relevant industry bodies; or to enable Sodalis to meet its obligations. You should look at the Terms regularly.

We will post notice of modifications to these Terms on this page. We will post notice of modified additional terms (‘Additional Terms’) in SodalisAR and will provide prior notice of material changes to the Terms to you. Changes will not apply retroactively and will become effective no sooner than 14 days after they are posted or notified to you. However, changes addressing new functions or features (‘New Services’) or changes made for legal reasons will be effective immediately.

If you do not agree to the modified terms for a New Service, you should discontinue your use of that New Service (see ‘Suspension and Termination’ above, for more information).

If there is a conflict between these Terms and the Additional Terms, the Additional Terms will control for that conflict.

These Terms control the relationship between Sodalis and you. They do not create any third party beneficiary rights. If you do not comply with these Terms, and we do not take action right away, this does not mean that we are giving up any rights that we may have (such as taking action in the future). If it turns out that a particular term is not enforceable, this will not affect any other terms.

For information about how to contact Sodalis, please visit our contact page.